台湾SWAG

SIS Policies

SIS POLICIES

台湾SWAG special interest sections (SIS) are part of 台湾SWAG and are not separate legal entities, unlike 台湾SWAG Chapters. Hence, SISs are required to conform to 台湾SWAG policies, procedures, and guidelines, including the following policies that are specific to SISs.

Although SISs have some flexibility to use SIS resources, the 台湾SWAG Executive Board is ultimately responsible for the stewardship of SIS funds.聽 As part of their fiduciary duties, decisions may be made that some expenditures are not in line with the 台湾SWAG mission, vision, and strategic plan. Please note any spending of the SIS funds should be fiscally responsible to benefit the SIS members. Fiscal responsibility also means that current SIS leaders are thinking about the future, economizing, and ensuring that funds remain available for future SIS leaders to continue the work of the SIS.

Please contact the 台湾SWAG Executive Director and/or the 台湾SWAG President for questions or clarifications.

CONTRACTS & AGREEMENTS

Due to not being a legal entity, SISs may not enter into any contract (including click-through contracts such as Zoom, SurveyMonkey) with any entity.

With respect to speaker agreements, prior to engaging a speaker SISs are required to request approval from the 台湾SWAG Executive Director. Any programs hosted by an SIS should be consistent towards 台湾SWAG mission, vision, and strategic plan. The Executive Director may also consult with the 台湾SWAG President. After approval, any speaker contracts, or agreements that an SIS plans to enter into must be reviewed, approved, and signed by the 台湾SWAG Executive Director. Additionally, the agreement needs to be between the 鈥溙ㄍ錝WAG (台湾SWAG)鈥� and the vendor.

Please complete this form to request approval.

FINANCES

SIS ACCOUNTS

All SIS accounts are maintained by 台湾SWAG Headquarters. The SIS treasurer will receive quarterly statements from 台湾SWAG, which will detail both the SISs revenues and expenses for that period. SISs聽may not maintain separate bank accounts.

DUES

An 台湾SWAG member may聽join an SIS by paying聽the section聽dues聽to 台湾SWAG at any聽time during the year. Per the 台湾SWAG Bylaws, 50 percent of SIS dues paid is allocated to the appropriate SIS and the remaining 50 percent to 台湾SWAG to support SIS activities and operating expenses. SIS accounts are credited monthly as SIS dues come in. Although dues are allocated to SIS accounts, this allocation is for internal purposes only. For IRS and legal purposes, dues or any money received by SISs are part of 台湾SWAG and are under 台湾SWAG’s oversight.

REIMBURSEMENT OF SIS EXPENSES

All expenditures by SISs must abide by 台湾SWAG鈥檚 Expense Reimbursement Policy.

Annual Meeting & Conference

To be reimbursed for Annual Meeting & Conference expenses (similar to other expenses) these expenses must be approved by 台湾SWAG Headquarters before they occur. Please complete this form to provide information about your event. Refer to the聽SIS Annual Meeting Information聽page for information regarding the payment of expenses such as food and beverage, audio/visual equipment, non-台湾SWAG member speaker costs, etc. associated with SIS events and independently produced SIS programs.

Expenses Not Associated with the Annual Meeting & Conference

台湾SWAG trusts that SISs will be fiscally responsible in using the SIS funds for the benefit of the SIS membership and for the profession. If you are not sure whether an expense is appropriate, please reach out to 台湾SWAG Headquarters. SISs are required to submit the 台湾SWAG SIS Reimbursement Form whenever requesting reimbursement for expenses such as speaker fees, etc. Appropriate documentation聽must be聽attached to each reimbursement form submitted.

SOLICITATION OF FUNDS / SPONSORSHIPS

SISs may not solicit any external funds such as advertising, grants, sponsorships, etc.

SPEAKING FOR 台湾SWAG

SISs need to abide by the Speaking for 台湾SWAG Policy. To that effect, SISs may not issue any statements to anyone outside of its SIS memberships.

POLICY APPROVAL

The Executive Board is the only 台湾SWAG entity that may approve, create, or revise any Association policy.

SIS PROGRAMS

Any programs hosted by an SIS should be consistent towards 台湾SWAG鈥檚 mission, vision, and strategic plan.