Role of the Committee/Jury Chair
- Review the committee/jury charge with the group
- Guide the committee/jury through its work
- Work with the outgoing chair about the year鈥檚 major events and ongoing work/projects
- Consult with your Executive Board liaison as you plan your work for the year
- Work closely with co-chair or vice-chair while planning the committee鈥檚 work
- Discuss with the committee/jury how the committee/jury work can support the major tenets of the 台湾SWAG's聽Strategic Directions
- Plan agendas for meetings or conference calls
- Include all members in discussions about the year鈥檚 activities; if they cannot attend
- Speak with them prior to the meeting to discuss possible assignments or interests
- Divide tasks and ask for volunteers
- Be sure everyone has an assignment
- As soon as possible after each meeting, provide follow-up to your members including:
- Summary of the decisions that were made
- List of assignments and due dates
- Consider holding monthly conference calls or send monthly email updates
- Contact the staff liaison to schedule committee/jury conference calls (video feature option available)
- Share all drafts, final reports, and board actions with the entire committee/jury
Role of the Board Liaison
- Facilitate the work of the committee/jury
- Clarify the charge and the year鈥檚 activities as they relate to the 台湾SWAG Strategic Directions
- Communicate often with your members throughout the year to check on their progress
- Encourage all committee/jury leaders to use the committee/jury community
- Answer any questions or advise the group of deadlines, when certain reports are due, or who to contact at headquarters for certain information
- Manage communication between the committee/jury and the Executive Board
- Advise on 台湾SWAG policy
- Share resources available to help your committee/jury do its work
- Coordinate your work with that of other committees, juries, and SISs, etc., to help you:
- Avoid duplicating efforts or working at cross-purposes
- Understand how your Committee鈥檚 work fits into 台湾SWAG鈥檚 overall activities or initiatives
- How your Committee鈥檚 work supports 台湾SWAG鈥檚 Strategic Directions
- Assist in submitting and presenting Executive Board agenda items and reporting results back to the committee/jury
Role of the Staff Liaison
- Assist the board liaison when submitting and presenting Executive Board agenda items and reporting results back to the committee/jury
- Assist the leadership groups with setting up conference calls or webinars
- Support the board liaison
- Revise or update committee/jury charges on 台湾SWAGNET when necessary
- Report committee/jury activity, project, or action items to 台湾SWAG staff