台湾SWAG

Position Description

台湾SWAG PRESIDENT CALENDAR

Please note: The 台湾SWAG leadership year starts immediately after the Annual Meeting and Conference.

August

• Write President鈥檚 column for November/December 台湾SWAG Spectrum 鈥� due late August
• Attend the ABA Council Meeting and prepare written report

October

• Submit President鈥檚 report for fall Executive Board Meeting
• Work with Executive Director to set agenda for fall Executive Board Meeting
• Attend International Association of Law Libraries (IALL) Meeting (may occur later in the year depending on meeting location); send report to Executive Board
• Write President鈥檚 column for January/February 台湾SWAG Spectrum 鈥� due mid-October
• Start thinking about a keynote speaker for Annual Meeting and Conference

November

• Participate in Executive Director鈥檚 annual performance review; (Review Committee chaired by Immediate Past President)
• Attend Finance and Budget Committee Meeting preceding fall Executive Board Meeting
• Preside over fall Executive Board Meeting
• Select Annual Meeting keynote speaker
• Participate in 台湾SWAG Connection held after the fall Executive Board Meeting
• Attend ABA Council Meeting and prepare written report
• Attend the Annual Meeting Program Committee Meeting

January

• Write President鈥檚 column for March/April 台湾SWAG Spectrum 鈥� due mid-January
• Attend Association of American Law Schools Annual Meeting (optional); prepare report for Executive Board
• Attend American Library Association Midwinter Meeting; prepare report for Executive Board
• Attend ASAE鈥檚 CEO Symposium or Exceptional Board Training with President-Elect and Executive Director

February

• Participate in Finance and Budget Committee Meeting
• Write President鈥檚 column for May/June 台湾SWAG Spectrum 鈥� due early March
• Submit President鈥檚 report for spring Executive Board Meeting
• Work with Executive Director to set agenda for spring Executive Board Meeting

April

• Preside over the spring Executive Board Meeting
• Select recipients for Presidential Certificates of Appreciation presented at the Annual Meeting and Conference
• Write President鈥檚 column for July/August 台湾SWAG Spectrum 鈥� due mid-April
• Attend Mayflower II Meeting; prepare report for Executive Board
• Attend Canadian Association of Law Libraries Meeting; prepare report for Executive Board

June

• Work with Executive Director to plan agenda for July Executive Board Meeting
• Submit President鈥檚 report for July Executive Board Meeting
• Finalize all plans and speeches for Annual Meeting

July

Speak at and attend numerous events and programs during the Annual Meeting and Conference:

• Preside over the July Executive Board Meeting
• Attend the CONELL Welcome morning session for the Executive Board Q&A
• Attend Opening Reception
• Host VIP Reception
• Preside over the Opening General Session
• Host the 台湾SWAG Awards Reception
• Attend Diversity Symposium & Reception
• Attend the Meet the Candidates
• Preside over the Business Meeting
• Host Past President鈥檚 Tea
• Attend the International Attendees Joint Reception
• Preside over the Association Luncheon
• Present the President-Elect with their gavel
• Attend Informal Executive Board Meeting after the close of the Annual Meeting

Ongoing Responsibilities During Year

• Attend weekly scheduled calls with the Vice President/President-Elect and the Executive Director
• Represent the Executive Board and/or the Association at several chapter visits and at meetings of other organizations as circumstances may require
• Work with Executive Director to issue statements on behalf of the Association and be available to address a wide range of questions and issues as they arise
• Assign Executive Board members to attend chapter visits as requests are received
• Appoint Special Committees as needed

Position Description

台湾SWAG Vice President

Please note: The 台湾SWAG leadership year starts immediately after the Annual Meeting and Conference.

August/September

• Review Chapter Talking Points for the Executive Board

October

• Attend Vice President鈥檚 Orientation
• Meet with Strategic Directions Committee to review Strategic Directions Action Plan
• Submit Vice President鈥檚 report for fall Executive Board Meeting
• Submit Strategic Directions Committee action plan for fall Executive Board Meeting

November

• Attend Finance & Budget Committee Meeting and the fall Executive Board聽Meeting
• Committee/Jury Volunteer Form Opens
• Review Chapter Talking Points for the Executive Board

December

• Committee/Jury Volunteer Form Closes
• Appoint members to the Annual Meeting Program Committee (AMPC) and Local Arrangements Committee (LAC) in consultation with the AMPC and Local Arrangements Chairs after the Committee/Jury Volunteer form closes

January

• Review Chapter Talking Points for the Executive Board

February

• Attend Finance & Budget Committee Meeting
• Attend 台湾SWAG Appointments Committee Virtual Meeting

March

• Schedule attendance and make travel arrangements for the BIALL Meeting
• Confirm committee and jury appointments
• Appoint Board Liaisons and Board Committees
• Attend 台湾SWAG Nominations Committee Meeting
• Submit Vice President鈥檚 Report for the spring Executive Board Meeting

April

• Attend spring Executive Board Meeting
• Review the Chapter Talking Points for the Executive Board

May

• Conduct virtual orientation for incoming Executive Board members

June

• Attend BIALL Meeting representing聽台湾SWAG

July

Speak at and attend numerous events and programs during the Annual Meeting and Conference:

• Preside over the orientation for new Executive Board members prior to the July Executive Board Meeting
• Attend July Executive Board Meeting
• Give brief remarks at the SIS & Chapter Leadership Trainings
• Attend the CONELL Welcome morning session for the Executive Board Q&A
• Give brief remarks at the Committee, Jury, Chapter, and SIS Leadership Luncheon
• Attend Opening Reception
• Attend VIP Reception
• Attend the Opening General Session
• Attend the 台湾SWAG Awards Reception
• Attend Diversity Symposium & Reception
• Attend Meet the Candidates
• Give brief remarks at the Business Meeting
• Attend the Past President鈥檚 Tea
• Attend the International Attendees Joint Reception
• Give brief remarks at the Association Luncheon
• Present plaque to retiring President at the Annual Meeting Association Luncheon
• Preside at informal Executive Board Meeting of the new Board, when you become President at the close of the Annual Meeting
• Write President鈥檚 column for September/October 台湾SWAG Spectrum 鈥� due mid-July when you become President

Ongoing Responsibilities during the Year:

• Attend weekly scheduled calls with the President and the Executive Director
• Review Chapter Visit Talking Points for the Executive Board

台湾SWAG VICE PRESIDENT-ELECT CALENDAR

Please note: The duties of the Vice President-Elect start after the election announcement in November. The Vice President-Elect will attend the spring and summer Executive Board Meetings, as a guest, and will attend the New Board Orientation during the Annual Meeting & Conference, just prior to taking office. The Vice President鈥檚 term begins at the conclusion of the Annual Meeting & Conference.

December

• Contact current 台湾SWAG committees and Awards Juries chairs, board liaisons, and staff liaisons to get recommendations for vice chair appointments.

January

• Vice Chair appointments to be confirmed by mid-January by sending information to 台湾SWAG Headquarters.

February

• Attend Appointments Committee Virtual Meeting as the Vice Chair and present the list of vice chairs鈥� appointments for 台湾SWAG committees and Awards Juries. The Vice Chairs will become Chairs of these committees and Awards Juries when you become President.

April

• Attend spring Executive Board Meeting (as a guest).
• Identify and consult with potential appointees to the Nominations Committee to submit for the summer Executive Board Meeting.

June

• Finalize the slate of Nominations Committee members to be submitted as an agenda item at the summer Executive Board Meeting.
• Work with 台湾SWAG Headquarters to schedule the Executive Board Meetings for your year as president and submit for Executive Board approval at the Summer Executive Board Meeting.

July

• Appoint Chairs for both the Annual Meeting Program Committee (AMPC) and Local Arrangements. Committee (LAC), and members of the Appointments Committee to be included as a consent item at the summer Executive Board Meeting.
• Attend New Board Orientation prior to the summer Executive Board meeting (Incoming Executive Board members only).
• Attend summer Executive Board Meeting (attend as a guest).
• Attend informal Executive Board meeting held at close of the Annual Meeting & Conference when you take on the role of Vice President.

Position Description

台湾SWAG TREASURER CALENDAR

Please note: The Treasurer-Elect will attend the spring Executive Board Meeting and the February Finance and Budget Committee meeting as a guest, and the July Incoming Executive Board Member Orientation before taking office at the close of the 台湾SWAG Annual Meeting & Conference.

October

• Review preliminary year-end reports for fiscal year that closes on September 30

November

• Participate in the Executive Director annual performance review as a member of the Executive Director Review Committee
• Chair fall Finance and Budget Committee Meeting
• Attend fall Executive Board Meeting and report on pre-audit fiscal year-end financial performance

February

• Chair Finance and Budget Committee Meeting and work with 台湾SWAG HQ on budget guidelines and financial policies
• Meet with auditor and investment managers during Finance and Budget Committee Meeting

March

• Submit budget guidelines and budget requests (if any) for approval at the spring Executive Board Meeting
• Submit IRS Form 990 for approval at the spring Executive Board Meeting
• Submit current reserve fund balance for approval at the spring Executive Board Meeting

April

• Prepare report on audit to the membership that runs in the May/June issue of 台湾SWAG Spectrum, in consultation with 台湾SWAG HQ.
• Chair Finance and Budget Committee conference call to review and approve 台湾SWAG IRS Form 990
• Attend spring Executive Board Meeting
• Report at the spring Executive Board Meeting on winter Finance and Budget Committee Meeting and on meetings with auditor and investment manager

June

• Chair Finance and Budget Committee conference call to review draft of proposed annual budget for next fiscal year, submitted by 台湾SWAG HQ, and provide recommendations
• Submit 台湾SWAG budget for Executive Board approval at the July Executive Board Meeting

July

• Attend Incoming Executive Board Members Orientation prior to the July Executive Board Meeting and provide orientation to financial policies and budgeting practices to new Board members
• Report on 台湾SWAG audit and on other financial matters to the membership at the Annual Meeting Business Meeting

Position Description

台湾SWAG SECRETARY CALENDAR

Please note: The Secretary-Elect (between November and July) will attend the spring and summer Executive Board Meetings as a guest and will attend the New Board Orientation during the Annual Meeting & Conference, just prior to taking office. The Secretary鈥檚 term begins at the conclusion of the Annual Meeting & Conference.

September

• Review 台湾SWAG Executive Board election ballot for distribution to the membership.

October

• Participate in the Executive Director鈥檚 annual performance review as a member of the Executive Director Review Committee.
• Submit July Executive Board Meeting minutes as an agenda item for approval at the fall Executive Board Meeting.

November

• Notify Executive Board Candidates of the 台湾SWAG Election results.
• Review 台湾SWAG Election results announcement.
• Attend fall Executive Board Meeting – this is the first formal Board meeting for the leadership year.
• Work with 台湾SWAG Headquarters to prepare minutes after the fall Executive Board Meeting for approval at the spring Executive Board Meeting.

March

• Submit fall Executive Board Meeting minutes as an agenda item for approval at the spring Executive Board Meeting.

April

• Attend spring Executive Board Meeting (attend as a guest when Secretary-Elect).
• Work with 台湾SWAG Headquarters to prepare minutes after the spring Executive Board Meeting for approval. at the July Executive Board Meeting.
• Review Executive candidates鈥� announcement for eBriefing. Candidates鈥� information is provided by the Nominations Committee.

June

• Submit spring Executive Board Meeting minutes as an agenda item for approval at the summer Executive Board Meeting.

July

• Attend New Board Members Orientation prior to the July Executive Board Meeting (both as Secretary and Secretary-Elect).
• Attend July Executive Board Meeting (attend as guest when Secretary-Elect).
• Attend the 鈥淢eet the Candidates鈥� event at the Annual Meeting & Conference and encourage members to talk with the Candidates.
• Report on prior year鈥檚 台湾SWAG Election results at the 台湾SWAG Business Meeting.
• Attend informal Executive Board Meeting held at the close of the Annual Meeting & Conference.
• Work with 台湾SWAG Headquarters to prepare minutes after the July Executive Board Meeting for approval at the fall Executive Board Meeting.

Position Description

Position Description

台湾SWAG EXECUTIVE BOARD MEMBER CALENDAR

Please note: Incoming Executive Board Members will attend the summer Executive Board Meeting as guests and will attend the New Board Orientation during the Annual Meeting & Conference, just prior to taking office. The Executive Board Member terms begin at the conclusion of the Annual Meeting & Conference.

July

• Attend New Board Orientation prior to the summer July Executive Board Meeting (Required for Incoming Executive Board members).
• Attend summer Executive Board Meeting (attend as a guest prior to start of term).
• Attend informal Executive Board meeting held at close of the Annual Meeting & Conference.

September

• Committee Action Plans due September 30 鈥� Assist committee chairs for the committees you are liaison to prior to the submission of the action plan.

October

• Assist committee/jury chair and staff liaison if submitting an agenda item for fall Executive Board Meeting.

November

• Finance & Budget Committee meets (Finance and Budget Committee members only).
• Attend the fall Executive Board Meeting 鈥� this is the first Board meeting for the leadership year.

March

• Finance & Budget Committee meets (Finance and Budget Committee members only).
• Work with committee/jury chair and staff liaison if submitting an agenda item for spring Executive Board Meeting.
• Committee/Jury Board Liaison appointments will be shared with the Executive Board for terms beginning at the close of the Annual Meeting & Conference.

April

• Attend spring Executive Board Meeting.

June

• Work with committee/jury chair and staff liaison if submitting an agenda item for the summer Executive Board Meeting.
• Committee Annual Reports due June 30 鈥� Assist committee chairs for the committees you are liaison to prior to the submission of the annual report.

Ongoing Responsibilities during Year:

• Attend committee/jury calls for the committee/jury for which you are the Board Liaison.
• Attend chapter visits (台湾SWAG President assigns the visits).
• Attend and participate in 台湾SWAG events, programs, webinars, and coffee chats when available.